Email Etiquette For Business: 5 Tips To Help You Present Yourself As A Professional

As the world becomes more and more hurried, it seems that email etiquette for business is falling by the wayside. However, keeping the rules of business letter writing alive and applying them to your email communications is a great way to present yourself in the most professional light possible and to make your clients and associates feel respected.

Here are 5 tips to help you write better, more professional, and polite email business letters.

1) Greetings and Salutations

Remember when you were in school and learned how to write a letter? The first thing you learned was the salutation – the “Dear so and so.” While “Dear sir,” isn’t likely to be the greeting you use in an email, you do still want to include a salutation. Common salutations, if you are communicating with this person for the first time include:

Dear,
Hello,
Thank you,

Proper email etiquette for business will include a comma after the salutation or a period at the end depending on the greeting. For example, “Dear Anne,” or “Thank you, Anne.”

2) Use Complete Words and Full Phrases

While it’s common to use acronyms or text speak like LOL and TTFN, just don’t do it. This is appropriate for friends and family, not for business associates. Even if you become friends with your customers, in general, keep the use of acronyms to a minimum and even then use them only after your customer or associate has.

3) Check Spelling and Punctuation

It takes five seconds to hit the spell check button on your email toolbar. If you have frequent misspellings and poor grammar you’re making an indelible impression on your associate or client that you may not be able to remove. Do your best to put your best foot forward in your email communications. A quick spell check and grammar check just tells your client you take the time to communicate effectively and correctly, you’re a professional and your communication with them is important to you.

4) Get To the Point

Respect the time of your business associates and clients. That doesn’t mean you jump right into the meat of your email though. Make sure you still include a friendly sentence or two to inquire about how the person is doing or to introduce yourself. This is courteous and expected of you. However, it’s also important to get to the point of your email as quickly as possible.

Time is our most precious and valuable commodity because we cannot get it back once it is gone. Show your associates you understand that.

5) Closing Remarks

Finally, once you’ve wrapped up what you have to say, it’s time for the good old-fashioned closing. Sincerely is considered a bit too old-fashioned in this day and age, but the following are quite acceptable:

Regards
Best
Best regards
Warm regards
Thank you

When writing an email to a client, prospect, or business associate, it is important to make sure you present yourself in the best light possible. That means spending a little extra time on your communications and following a few simple email etiquette for business rules.

Giving Your Presentation the ‘X’ Factor

Human Psychology has always been a subject that has fascinated sociologists and anthropologists for a very long time. Understanding the intricate dynamics of our behavior patterns, value systems and instincts for flourishing has always been the subject of intense scientific study for decades. Some people have the incredible ability to memorize things almost photographically. Others can calculate equations and algorithms a lot easier than most people. People also vary immensely based on what type of personality they might be. Some are very laid back and calm while others can be focused and driven. And then there are the rare few – the few whose traits don’t quite fall under conventional categories of human diversity in abilities and appeal. Some people would say that these rare few have what is generally called, ‘charisma’ or ‘chutzpah’. But even those words don’t do justice to the traits that these people have. These rare people have what is intangibly yet unanimously called, ‘the X factor’. These people, while they may be as normal as you or I, seem to have the ability to command one’s attention, assume authority or leadership roles with ease and in general have no problem in getting people to comply with their ideas or visions for something. People just seem to like being around them and give them their undivided attention. This is the effect of the enigmatic ‘X Factor’! But not only do these rare few have the ‘factor’ but they also know how to or put it to good use. People with the ‘X Factor’ have naturally good presentation skills.

While not everyone may have this intangible quality, there are certain aspects of it that can be successfully simulated to create the impression of actually having it. And when practiced long enough, it can actually become a part of one’s own aura. And learning to wield it well in your own presentation skills will certainly almost always make people to sit up and pay attention to what you have to say! Lets examine a few of these aspects of the ‘X Factor’:

  1. Kinesics or Body Language – After the 1960 presidential debate between John F. Kennedy and Richard Nixon, psychologists discovered an interesting phenomenon. People who watched the debate on TV were convinced that JFK won the debate while those who listened to the debate live on radio felt that Nixon had won the debate. Psychologists concluded that it didn’t matter ‘what’ the candidates were actually saying about their own convictions or policies but instead it was their non-verbal communication that people instantly picked up on. The human brain has the ability to pick up faint, non-verbal cues that a person may exude just as well as the words it hears. Good presenters know the importance of exploiting this well. Standing up straight, making eye contact with listeners and smiling while looking relaxed all do well in exuding confidence and a sense that you know what you’re doing. This makes your listeners more likely to be receptive to what you have to say.
  2. Voice Modulation – Sometimes a presenter may look the complete picture of confidence visually but may sound unconvincing if he or she sounds weak or unsure. Confidence can just as well be exuded in the volume, tones and fluctuations of the voice during a presentation. A well-paced, well-spaced verbal delivery with optimal volume and clarity makes for a clear, audible and convincing presentation. This subconsciously gives the listeners the impression that you really believe in what you are saying and sound confident talking about it too. It will make them want to listen to what you have to say.
  3. Clear Presentation - Finally, of course, is the actual presentation of the content itself. Often presentations can look like ‘information overload‘ with tons of numbers, stats, graphs and charts. After a barrage of details and information, the listeners can often be left overwhelmed and ambiguous about what exactly was said. Presentations, whether presented as slides, notes or bullet-points must be clear, concise and to the point while avoiding unnecessary details and verbal ornamentation. Hence, we recommend having one central objective or theme that guides the presentation and not more than three key ideas that the presenter wants the audience to take-away from the presentation. This is the crux of a good presentation!

Presentation Skills Training is a vital aspect of teaching employees the significance of efficient human communication dynamics. Learning to understand how the human brain works in relation to the five senses is an important and useful aspect of effective presentation skills.

Homemade Christmas Gifts: Digital Photo Collage As a Great and Inexpensive Christmas Present

If you are looking for ideas for homemade Christmas gifts, a digital photo collage can be the perfect one. This gift is both personal and decorative. Whether you are making the collage from your home computer or using the assistance of a print shop, a picture collage can make a great gift for a Christmas present.

Digital photo collages make great Christmas gifts because they allow you to gather several pictures together to form a new design. When put together, the pictures occupy less space than they would if they were in separate frames. This helps make them a convenient gift for people who have limited wall space and a personalized gift that anyone can appreciate.

The first step to complete a digital photo collage is to select the pictures you want to use. If you do not have all of the photos in a digital format, you can scan them to turn them into a digital format. Choose pictures that suit the recipient. For example, if the gift is going to a grandmother, use several pictures of her grandchildren. A collection of pictures over the years may be another good idea. If the recipient is a new bride, use a collection of wedding pictures. Also, include pictures of the couple’s courtship for a reminder of their pre-marriage relationship. For the adventure seeker, select pictures of various trips and stunts that he completed. Selecting the right pictures can help you make Christmas gifts that are personalized for the recipient.

Next, you will have to decide the dimensions of the collage. You can use an online feature of an online shop or photo editing software to form the shape of the collage. You may want all of the pictures to be the same size for continuity. Another option is to make some pictures larger and more prominent than other pictures. The total dimensions of your collage will depend on whether you are printing it at a print shop or on a home computer. If you are using a home computer, the size will be limited to the constrictions of your home printer. Print shops can print collages that are the size of posters or even larger formats.You may want to keep the photo collage in the digital format so it can be used in a digital picture frame.

Finishing touches include adding a title and a border. Decorative accents can be added to the corners to help make it more glamorous.

If you are using a print shop, look for coupons before making the purchase to save. Some print shops provide coupons each time that you purchase prints. You may also be able to find online promo codes to use during an online checkout with the collage. You may even be able to find a coupon that will allow you to buy one collage and get another free. It should be no problem, especially in Christmas season which is full of different promotions.

A digital photo collage, in my opinion makes one of the best present between homemade Christmas gifts ideas. It is highly personalized, and usually means more than just another tie or a perfume for the recipient.